How to Access and Use the Clipboard in Microsoft Office – Guiding Tech

How to Access and Use the Clipboard in Microsoft Office – Guiding Tech

How to Access and Use the Clipboard in Microsoft Office – Guiding Tech 1920 1080 charlie

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By copying and pasting on a PC, you can transfer or replicate content across locations. This action is made possible through a clipboard. For Windows PCs, the Windows clipboard makes it possible to copy one content at a time. However, the limitation is that the old content gets deleted after copying a new one. The Windows clipboard can only retain one copied item at a time.

The Office clipboard saves multiple copied items (up to 24) at once. If you have any Microsoft Office apps (Outlook, Word, PowerPoint, Excel, etc.) on your PC, you can make the best of this clipboard. A good thing about this is the clipboard is easily accessible across Office products. For example, the content you copy from Microsoft Word and save to the clipboard is also accessible in PowerPoint. Here’s what you’ll need to do to access and use the Office clipboard on your computer.
Using the Office Clipboard, you can save texts from an email, data from a spreadsheet, and even graphics from an online source.  When you open the clipboard on any Office product, it appears as a task pane. To access the Office Clipboard, here are the steps to follow.
Step 1: On your PC, search for any Microsoft Office app by clicking on the Start menu.

For illustrative purposes, we will be using Microsoft Word. However, you can easily replicate the steps on other Office products.
Step 2: Click on the Microsoft Office app to open it.

Step 3: On the Microsoft Office Ribbon, click on the Home tab.

Step 4: On the Home tab, look for the Clipboard group and click the dialog box launcher (downwards arrow) beside it to open the Clipboard task pane.

The clipboard task pane will open blank if you haven’t copied any items. So, when you copy items, the Clipboard task pane should fill up until it contains its maximum 24 items.
To fill up the Office Clipboard, you can copy and cut items to reflect on it. To do so, follow the steps below:
Step 1: Open the document containing the item to be copied.
For illustrative purposes, we will copy text from the Guiding Tech website.
Step 2: Highlight the content you want to copy.

Step 3: Right-click the highlighted content to open up a menu.

Step 4: Select Copy from the options shown.

Step 5: Go back to the Microsoft Office app. For illustrative purposes, we will make use of Microsoft Word.

However, you can easily replicate the steps on other Office products.
Step 6: On the Microsoft Word Ribbon, click on the Home tab.

Step 7: In the Home tab, look for the Clipboard group and click the dialog box launcher beside it to open the Clipboard task pane.

Step 8: Check the Clipboard task pane for the item copied.

Without having to paste the item yourself,  you should see that the copied item is already on your Office Clipboard.
Step 9: To paste the copied items on an Office product, click any of the items as shown on the Clipboard task pane. To paste all copied items at a go, click Paste All.

As you copy items, the Office Clipboard gradually stores them until it reaches its limit of 24 items. When this happens, the clipboard can no longer save your items. To clear up space, you will need to delete items from the Office Clipboard. Here’s how to do so:
Step 1: On the Microsoft Word Ribbon, click the Home tab.

Step 2: In the Home tab, look for the Clipboard group and click the dialog box launcher beside it to open the Clipboard task pane.

Step 3: Check the Clipboard task pane for all items copied.
Step 4: To delete just one item from the Clipboard, hover your cursor and click the drop-down beside it.

Step 5: Click the Delete option from the drop-down.

Step 6: To delete all the Clipboard items, click Clear All at the top of the Clipboard task pane.

The Windows Clipboard should not be mistaken for the Office Clipboard. The Office Clipboard is particular to just Office products and enables the transfer of content across products. However, the Windows Clipboard stores copied items from all apps on your Windows PC. However, it only copies and stores one item at a time. To view previously copied items, you will need to view your Windows Clipboard History.
Last updated on 03 October, 2022
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.
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Maria is a Content Writer with a keen interest in Technology and Productivity Tools. Her articles can be found on sites such as Onlinetivity and Delesign. Outside of work, you can find her mini-blogging about her life on social media.
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