How to Manage Multiple Microsoft 365 Accounts on One Device – MUO – MakeUseOf

How to Manage Multiple Microsoft 365 Accounts on One Device – MUO – MakeUseOf

How to Manage Multiple Microsoft 365 Accounts on One Device – MUO – MakeUseOf 0 0 Alan Dickson

Are you tired of frequently logging and out of your different Microsoft 365 accounts? Here’s how you can streamline your workflow.
Working from home is fantastic in so many ways, but with its perks also come new struggles. More and more people find that their personal Microsoft 365 account clashes with their Microsoft 365 Business accounts.
With so many services being cloud-based, and customers handing over their Microsoft 365 accounts like candy, many encounter hiccups shifting between multiple Microsoft 365 accounts.
So, we cover the reasons you may need to switch between accounts, as well as how to easily switch Microsoft 365 profiles on your PC.
A lot of you may not see the need for having to switch between multiple profiles on one machine. This can either be because you have no need to do this, or because you need to but aren’t sure how to get past the difficulties.
If you're working from home and must use a client's Microsoft 365 account—you may need to toggle quickly between multiple Microsoft 365 profiles. We prefer to have more options rather than less, so we provide several methods to choose from.
Due to Microsoft 365 offering a fully cloud-based solution, this means that you can log into any machine with an internet connection and sign in to your Microsoft 365 profile.
Additionally, you can access all the cloud-based applications and carry on working on your documents from around the world. Online versions of Word, Excel, PowerPoint, and Outlook are some of the apps that you can log into from your browser profile.
Creating a new browser profile also helps you manage your customer, personal, or business profiles simultaneously. You can do this simply by opening a new browser window assigned to a specific profile, ensuring that only relevant information, like bookmarks and passwords, are saved under it.
A few of the downsides to this, however, is that it's easy to confuse one browser window for another, especially if you're not used to switching profiles. Furthermore, if you're working on more than two profiles at once, you might get confused with the number of browser windows you have open.
If you only need to open a Microsoft 365 account once, you don't need to create a separate profile for it. Instead, you can use private browsing to open it without having to log out of browser-based Microsoft 365 accounts. But if you expect to work with that Microsoft account regularly, you should assign a browser profile to make it more convenient to access.
Option 1: Using InPrivate Browsing
Option 2: Adding Profiles
Option 1: Using a New Private Window
Option 2: Adding Profiles
Option 1: Using a New Incognito window
Option 2: Adding Profiles
Another option for having multiple accounts sharing one machine is to create a new user login for each person using the machine. This means that all files, browser favorites, desktop settings, and profiles will remain separate.
The main downside of this is it would require you to log out of your current account to access a different one. Depending on what applications each user is downloading to the machine, this can also become resource intensive.
From here you can follow the instructions to finish setting up the account. Once you've finished setting up the account, you can now access the Microsoft 365 account under that specific PC log-in.
For this instance, we focus on Shift, as it's a pretty unique workstation app. This app lets you have multiple profiles saved on different tabs in one window. This makes multiple logins easier, as you no longer have to switch between open windows. Instead, just click on the profile tab you need and you're automatically working in that specific profile's environment.
Furthermore, Shift does not limit you to Microsoft 365 applications: it even allows you to have multiple log-ins for different apps, including Facebook, Gmail, Slack, and even Spotify.
However, this app does take a slightly longer setup, and any Microsoft 365 Business accounts will require an administrator to set the multiple accounts up for you.
Download: Shift for Windows | Mac (Free, Subscription Available)
Switching between accounts may seem overwhelming and the simpler option would be to use one Microsoft 365 account for all machines. However, that isn't possible all the time. So, if you need to work with different accounts, just pick any of the methods above so you can seamlessly switch between them.
With all the options above, you can now make separating your professional and personal account access a little bit easier.
Sam is a Staff Writer for the MUO team and focuses on writing articles for Office & Productivity. Most recently she has been called on to assist the International Trade Centre in editing documents for the Myanmar region.
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