Microsoft Word vs. Google Docs: Which is the best? – BetaNews

Microsoft Word vs. Google Docs: Which is the best? – BetaNews

Microsoft Word vs. Google Docs: Which is the best? – BetaNews 0 0 Alan Dickson

Microsoft Word vs. Google Docs: which one do you prefer? Many people grew accustomed to using Microsoft Word in school and now find it difficult to shift to Google Docs at the workplace. Notably, many businesses prefer Google Docs because it’s web-based, so teams can collaborate in a document even though they don’t work in the same office or department.
So, which is the best option? Below is a review of the features and benefits to help you decide on the right choice for you.
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Main Features
The first step is to compare and contrast the software’s features to find the one that best suits your needs and preferences. Let us dive in and look at the primary features differentiating Microsoft Word from Google Docs.
Microsoft Word Features
Word is a product from Microsoft meant to help users create documents with ease. The modern Office versions come with ready templates users can apply to documents such as resumes. Here are the four core features of Microsoft Word. 
Availability
You will need to install Microsoft Word on the computer via Windows. The program is compatible with virtually all operating systems on both desktop and mobile devices.
Thus, most people are familiar with how it works since it’s readily available on multiple devices. It’s important to consider this factor when collaborating with other people on a project. Sticking to Word is the most sensible option if they are equally conversant with the program and prefer it to others.
Powerful Document Processing Capabilities
Since its inception in 1989, Microsoft Word has undergone tremendous changes meant to fine tune its functionality, efficiency, and suitability to modern users. There is virtually no document you cannot make when using it.
For example, companies across the globe use Word to prepare single- and double-page flyers and brochures for marketing and promotions. It’s also the ideal word processor for manuscripts that require indexing, a dynamic table of contents, and multiple chapters.
In addition, it gives users unlimited text formatting and image positioning control that ensure the final copy amicably meets the needs and requirements of the project.
Seamless Integration
Seamless integration is arguably one of the key aspects that give Word a higher cutting edge. You can use it alongside other programs such as Microsoft Excel to complete previously difficult tasks, such as importing charts and graphs from Excel to a Word document and vice versa.
For instance, an update on charts created in Excel will automatically reflect in the MS Word document if the two documents are embedded. Such integration not only improves efficiency but also enhances productivity.
Wide Array of Templates
As mentioned earlier, Microsoft Word comes with a wide array of templates you can use to create impressive documents, such as resumes, on the fly. All you have to do is change the placement of images, text, and other elements to make the document your own. Concisely, the templates are fully customizable and user-friendly.
After learning about Microsoft Word’s basics, let’s dig into Google Docs.
Google Docs Features
Google Docs is an intuitive online word processor tailored to help users create word documents on multiple browsers. It’s available to everyone who has a Gmail account.
Let’s shift gears and look at the key features that endear it to thousands of users.
Web-Based
Google Docs is web-based, meaning you don’t need to install it on your computer or smartphone. All you need to do is create a Gmail account and sign into it. Docs is then displayed in the Google Apps menu when you hover the mouse over your Gmail account profile picture.
Since it’s web-based, you can access your files on any computer, tablet, or smartphone, provided you’re connected to the internet. For example, install the Google Docs app on your smartphone to view and edit your documents while on the go.
Promotes Teamwork
Teams with access to a shared Google Doc and editing rights can collaborate on a project when doing remote work. Especially when working asynchronously, Google docs makes it so users can easily give feedback or make assessments. For example, provide questions or comments for someone in sales learning how to write a pitch.
The edits are in real-time, and users can add comments and notes. The primary owner of the document can control co-authors’ access levels from read-only and commenting to suggesting and editing.
A Plethora of Editing Features
Like Microsoft Word, Google Docs has plenty of features that allow users to create documents easily. You can customize the document by formatting the text, inserting images, tables, and page numbers, and using different paragraph styles to achieve the desired visual effects.
100% Free
The beauty of Google Docs is that it’s 100 percent free for all. However, the space in your Google Drive will dwindle over time, prompting you to pay for additional storage space.
With these essentials of both applications in mind, let’s compare them.
Google Docs vs. Microsoft Word: Which One Should You Use?
Based on the above review of both word processors, deciding which one to use or drop can be a daunting task since both have brilliant features and are user-friendly. Nonetheless, some striking differences make one better than the other. Keep reading to learn about these differences.
Usage and Access
Both are equally accessible, but their degree of accessibility is different.
Price
It’s important to consider the price of a program to know if it’s affordable to you. The price factor should be compared alongside the features to determine whether it’s worth buying.
Internet Connection
The internet facilitates collaboration and sharing of documents.
Recently, an offline feature was introduced, but you have to activate the option by changing the settings of your Google Drive.
Interface
The interface has a direct impact on the ease of program usage. If complicated, users with limited experience may have a hard time using it, and the opposite is also true.
Nonetheless, Microsoft Word is the most suitable program for complex documents.
Saving Options
You need to save the document for future reference, but does it apply to both word processors? Find out below.
Document Formats
Both word processors offer different document formats. Review each option to decide which one suits your needs.
Real-Time Editing and Doc Sharing
These two aspects determine the collaboration and accessibility of the documents when both offline and online.
Mobility
Mobility is directly related to the accessibility of word processors.
Third-Party App Integrations
Third-party applications enhance the functionality of the word processors. Choose add-ons that suit your project.
Customize your Google Docs by downloading the add-ons you may require, such as a CRM for Google Apps.
Conclusion
Microsoft Word has for many decades dominated the word-processing world. Still, with impressive new features and capabilities, Google Docs is set to give it a run for its money and probably take its position at the vertex.
User-friendly features make MS Word the most preferred processor for most people in educational areas.
On the other hand, Google Docs is preferred by tech-savvy users who enjoy working online and require access to their documents on multiple devices at all times. It’s ideal for teams that work remotely, as they can collaborate on projects seamlessly.
Now it’s easier to decide which is the best of the two since you know their vital features. Try each program for several weeks to choose the most suitable option.
Image Credit: freepik.com
Roman Shvydun writes informative articles mainly about everything related to marketing, business, productivity, workplace culture, etc. His articles focus on balancing information with SEO needs, but never at the expense of providing an entertaining read. See a few more examples of Roman’s articles by visiting his Twitter: https://twitter.com/Roman27561221
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